Event Resources
Required Contracts and Documents

Depending on the type of event held, the services provided, and the vendor, certain documents must be obtained. 

Drop-off Catering

Preferred and Non-preferred Vendor

  • A signature from McCormick Administration is not required for events that do not include alcohol, service/waitstaff, or pick-up.

Catering with Service and/or Alcohol

Preferred Vendor

  • Signed event contract

Non-preferred Vendor

  • Signed event contract
  • COI
  • Northwestern event rider

Hotel Room 'Block' Reservations

Preferred Vendor

  • Signed event contract
  • Northwestern event rider is not required, however, evaluate whether the planned activity presents an unusual risk before agreeing to not get this document.

Non-preferred Vendor

  • Signed event contract
  • COI and Northwestern event rider are not required, however, evaluate whether the planned activity presents an unusual risk before agreeing to not get this document.

Events at a Hotel

Preferred Vendor

  • Signed event contract
  • Northwestern event rider

Non-preferred Vendor

  • Signed event contract
  • COI
  • Northwestern event rider

Events at a Restaurant

Preferred Vendor

  • Signed event contract
  • Northwestern event rider

Non-preferred Vendor

  • Signed event contract
  • COI
  • Northwestern event rider

Events at a Venue or Rental Space

Preferred Vendor

  • Signed event contract
  • Northwestern event rider

Non-preferred Vendor

  • Signed event contract
  • COI
  • Northwestern event rider

Please note: Certificate of Insurance, COI, when required, must name Northwestern University as "additional insured" or "certificate holder." You can download the Northwestern event rider and the Contracts, Riders, and COI Matrix Document from our website.